Planning Checklist

At Fernz Lodge and Conference, planning for a successful conference is our specialty.

Utilise our comprehensive checklist to ensure every aspect of your conference, meeting or seminar has been covered.  Should you need any assistance our Conference Coordinator would be delighted to assist you in any way possible.

Please email us at info [at] sfern [dot] co [dot] nz (subject: Website%20enquiry%20-%20Fernz%20Conference%20Centre)  for further assistance.

Conference and Banquet Planning Checklist

Meeting Room

• Hire Charge
• Layout / Seating Style
• Natural Light
• Air-conditioning
• Access Times

Breakout Rooms / Areas

• Location and Size
• Layout / Seating Style
• Additional Equipment (Flipcharts / OHP etc.)

Presenter/Delegates

• Accommodation
• Extras Allowance (Room Service/ Laundry/ Telephone)
• Parking - complimentary
• How to Get Here Map
• Schedule / Timetable
• Menus

Equipment

• Flip Charts
• Whiteboard and Markers

Catering

• Morning and Afternoon Refreshments
• Special Dietary Requirements
• Style of Lunch (Buffet Lunch served in Restaurant)
• Time Allocation
• Refreshments with Lunch
• Authorised Signatories

Accommodation

• Dates Required
• Method of Payment
• Room Types (Chalet / Suite / Double or Twin)
• Confirmation Dates
• Cancellation policy
• Payment Policy